By Chris Demeter, Senior Loss Control Consultant
Have you ever forgot to put on your safety glasses and hammered a few nails into a board? How about sanding that old dresser and not wearing a dust mask? Truth be told, I have before I realized the importance of using the proper PPE.

While PPE use can help prevent injuries and illnesses, engineering controls should be the primary method used to eliminate or minimize hazard exposure in the workplace. However, it may not be possible to eliminate all hazards through engineering design, guarding, or administrative controls. In these cases, the use of PPE is necessary.

If PPE is to be used, employers must implement a PPE program. The program should address the hazards present, the selection of the proper PPE, maintenance, proper use of PPE, the training of employees, and monitoring of the program to ensure its ongoing effectiveness.

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Back in February of 2015, the MTMIC Board of Directors, after reviewing the 2014 company results declared a members dividend of $2.5 million. This dividend was actually two parts: $1.5 million to be paid to members with an outstanding loss ratio and $1 million paid to all members. Checks were issued and delivered in March and early April. If you have read a few newsletters from 2015, you may recall that I wrote about how much fun it was delivering checks and how I looked forward to a “repeat” in 2016.

Well the “repeat” has arrived! I am pleased to report that on February 18, 2016 the Board of Directors completed a review of 2015 MTMIC results. After carefully reviewing company financial results for 2015, they determined that a member’s dividend of $3.5 million would be paid in March of 2016. This is a terrific result for our members and also for MTMIC. The $3.5 million is once again made up of two parts. A member’s loyalty piece of $1.4 million. Last year it was $1 million. Also, a second dividend of $2.1 million for accounts with an outstanding loss ratio. Last year the loss ratio piece was $1.5 million.

Since the board meeting, the staff has been putting together the systems to make sure that all the checks are issued properly and that the distribution process is efficient. We expect to start delivering the checks to members on March 7th. Last year it took about four weeks to complete the process and we anticipate it will be similar this year.

The member dividend is one of the most important benefits of being an MTMIC policyholder. We are not a large commercial company where the profits go to outside investors or other stockholders. Our 824 members receive the rewards from the company operations. Last year while we were pleased with the $2.5 million, being able to increase it for this year will make it even more fun. Like last year, we will take some member pictures for an upcoming MTMIC newsletter. We discovered it was pretty easy for a member to smile once you hand them a check.

On behalf of the Board of Directors, the management team and staff at MTMIC congratulations on having a terrific 2015 year which made this dividend possible. We will see you soon.

As we closed the 2015 accounting year and start work on the 2015 dividend for presentation to the MTMIC Board of Directors in February, it is interesting and helpful to know the company history and culture that history built. MTMIC dates back to 1976 when the Detroit Tooling Association (DTA) took advantage of en
abling legislation which permitted employers in the same industry to establish a group self-insurance fund.

At the time the Fund was formed the cost of Workers’ Compensation was exponentially increasing on an annual basis and becoming a negative influence on the ability of the tooling industry to remain viable in Michigan. The DTA Workers’ Compensation Fund was established to service the needs of the local tooling industry and it soon became the Michigan Tooling Association Workers’ Compensation Fund (MTAWCF) as membership grew outside of the local area.

The Fund was governed by a Board of Trustees representing the tooling community. With their direction, the MTAWCF developed programs which resulted in millions of dollars in reduced insurance premiums while providing dividends to the members of the Fund through effective cost control, improved safety and vigilance against fraudulent claims. Does that sound familiar today?

By 2006 the tooling environment was changing and management attempted to restructure the program to reflect that changing environment. The State of Michigan however would not permit the Fund to broaden the definition of “tooling” to include the many manufacturing operations currently involved; this limited the ability of the Fund to grow and change with its members.

Many months were spent determining the best course. At the end, Management and the Board of Directors agreed that a mutual insurance company would provide a structure similar to the Fund, and allow for the continued success and growth of the group. In 2007 the change was made and MTAWCF became Manufacturing Technology Mutual Insurance Company (MTMIC).

MTMIC is still governed by a Board of Directors elected from among the policyholders. The policyholder body has, as expected, grown to include many aspects of manufacturing and related industries as the growth of the organization has accelerated over the ensuing period. However, the culture from the Fund of effective cost and loss control, aggressive claims management and one on one service for our members carries over to MTMIC today.

Now for the MTMIC management team, back to working on YOUR dividend. More on this member benefit in the next newsletter.

By Donna Motley, Vice President of Claims

What is meant by “late reporting”? Typically, we like to receive notice of injuries (via the Form 100 – Employers Basic Report of Injury) within a week of the occurrence. The earlier a report is submitted, the earlier we can set the claim up in our system. Then, if there are telephone calls regarding medical treatment, we will at least have the basic information. The “basic” information required to set up a claim is the employee’s name, address, social security number and date of birth. Obviously, we need to know the type of injury and body part involved. We also require the employee’s date of hire, occupation and the date the employer was notified of the injury. These are mandatory fields to obtain a claim number. You can submit an injury report without knowing the current medical status, treatment plan or whether or not the employee will be losing time from work. We can obtain that information once the claim has been established.

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By Travis Halsted, Loss Control Consultant
As the winter months are upon us, so is the use of furnaces, personal heaters, propane heaters and a plethora of other heating devices. These heating devices can often cause safety concerns, especially those regarding
potential fire factors. This concern brought about thoughts of other fire hazards that we see during loss control visits and how to possibly remedy those hazards. During our loss control visits, we attempt to identify potential and present exposures for that particular facility. As each facility is different and may complete different processes, the hazards found will vary. Possibly, one of the most effective ways to avoid fires, is to aim at strategic fire prevention.

How can fire prevention be strategic you ask? By recognizing the hazards, putting procedures in place, auditing those procedures and continuing education for new and existing employees, your workplace will strategically reduce the likelihood of a fire. Fire hazards can be found within office settings, maintenance areas, industrial production floors, paint booths, plating facilities and other types of environments. This often leads companies to question what they can do to properly prevent fires. The topics below are just some of the items that I often make recommendations about during the loss control visits. These particular topics could greatly assist in fire prevention.

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By Glenda Moyle, Premium Accounting Manager

This is just a reminder to all of our Policyholders that our audit company, The Aprise Group, will be doing the final audits again this year. They have been our audit company for the past 25 years. Once your policy expires, they will be contacting you within 30 days to set up an appointment to do the audit. If you have any questions, please contact me at glenda.moyle@mtmic.com/blog. Thank you for being a member of the MTMIC.

By the time you get this, the holiday season will be over and I hope you enjoyed it with your family. At the same time, you’re already busy with 2016 business activities. We at MTMIC, are in that same situation. As quickly as possible we are closing out the financial numbers for December 31, while also working on business issues for 2016. I expect that the next newsletter will have a first indication of the actuarial and claims numbers from 2015. These numbers will presented to the Board of Directors in February for Member Dividend declaration.

For this newsletter, it seemed like a good time to reintroduce three key contacts at MTMIC. One of the hazards as President of doing this, is you can never only pick three. I will address more staff in a future newsletter. But for this newsletter, let me start the staff introduction process. The first is Glenda Moyle. Glenda is our Premium Accounting Manager and also handles the endorsements and certificates of insurance. Many of you have known Glenda for many, many years. I have to say our company personnel records from 30+ years ago are not that accurate. Glenda has been with us somewhere north of 35 years and is the encyclopedia of MTMIC. Any premium or endorsement questions, Glenda is the key player. What you may not know, is that Glenda is also the MTMIC Corporate Secretary. She covers lots of territory.

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By Ruth Kiefer, MSc, ARM, Loss Control Manager

Many of our manufactures and policyholders may or may not know we also have been servicing the printing industry for a few years now. During this time I have been asked on numerous occasions what does MIOSHA compliance look for in our industry? During one of our recent training events with MIOSHA, I had the opportunity to inquire about which standards MIOSHA refers to when they conduct a compliance visit in a Printing facility.

Having seen most of our workers’ compensation injuries related to inadequate LOTO (Lockout Tagout) procedures and where the majority of our members have the most questions; I directed our conversation to the LOTO requirements and what they are looking for. What I found out was in the 1990’s OSHA and ANSI came together as a board to interpret and clarify what actually applies to the printing industry, since there are a variety of printing presses with different technologies, and most of them spanning many years.

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By Donna Motley, Vice President of Claims

HAPPY NEW YEAR – 2016! A new year – new beginnings – new opportunities to change. How did your 2015 end? The Claims Department ended with a BANG! As if there aren’t enough challenges in our lives and in the work place. We contend with family, friends, health issues, school, our homes and work on a daily basis, and then, the HOLIDAYS arrive and add a lot more stress! Even though we may look forward to the holidays and consider it a “happy” time, it can be stressful, none the less. There is shopping to contend with, trying to get just the perfect present for everyone, entertaining, socializing, all adding up to an extra financial stress. People are using up vacation time and trying to get work caught up before being off for a day or more.

Is it any wonder our department sees a spike in claims at the end of the year? With everything going on, people are more pre-occupied and distracted. It is even more dangerous driving a vehicle because we are distracted by the bright lights and holiday displays along the way. Or maybe someone just left a holiday party where alcohol was served. All this on top of drivers using their cell phones while driving.

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First, I hope you and your family had a wonderful Thanksgiving holiday. The Karlen’s had the normal family get together. Weather cooperated, and we all arrived at the right place at the right time. That in itself, is something to be thankful for.

This is a busy time of year where we deliver renewals to over 300 members. During these deliveries and renewal discussions, I keep a list of frequently asked questions. Here’s one of the top three that you may find interesting. The question is, “What are the benefits of being an MTMIC member?” There are several answers to this, so here are a few.

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As you may recall, last March, the MTMIC Board authorized distribution of $2.5 million of profits to members. The dividend covered policy years 2010 – 2012. The dividend was comprised of two parts:

1. Loyalty – how long have you been with MTMIC. All members with coverage during the covered or beginning during the “covered years” and still in force as of February 28, 2015 shared in this dividend part.
2. Great loss ratios – accounts with outstanding loss ratios during the “covered years” shared in a second dividend. The end result was an average dividend of 19%. A total of 108 members received a dividend that exceeds 50% of their current annual premium. Yes, that is very cool.

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